Privacy policy

Necessary Bookkeeping website is owned by Necessary Bookkeeping, which is a data controller of your personal data.

We have adopted this Privacy Policy, which determines how we are processing the information collected by Necessary Bookkeeping, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using Necessary Bookkeeping website.

We take care of your personal data and undertake to guarantee its confidentiality and security.

Personal information we collect:

When you visit the Necessary Bookkeeping, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.” Moreover, we might collect the personal data you provide to us (including but not limited to Name, Surname, Address, payment information, etc.) during registration to be able to fulfill the agreement.

Why do we process your data?

Our top priority is customer data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary to maintain the website. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.

You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the website’s features, or you wish to receive our newsletter or provide other details by filling a form, you may provide personal data to us, such as your email, first name, last name, city of residence, organization, telephone number. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to receive our Newsletter or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via necessaryecom7@gmail.com.

Your rights:

If you are a European resident, you have the following rights related to your personal data:

The right to be informed.
The right of access.
The right to rectification.
The right to erasure.
The right to restrict processing.
The right to data portability.
The right to object.
Rights in relation to automated decision-making and profiling.

If you would like to exercise this right, please contact us through the contact information below.

Additionally, if you are a European resident, we note that we are processing your information in order to fulfill contracts we might have with you (for example, if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information might be transferred outside of Europe, including Canada and the United States.

Links to other websites:

Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties' privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.

Information security:

We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.

Legal disclosure:

We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

Terms and Conditions – Necessary Bookkeeping

1. Introduction

Welcome to Necessary Bookkeeping. These Terms and Conditions govern your use of our bookkeeping services and outline your rights and obligations when engaging with us. By using our services, you agree to abide by these terms.

2. Services Provided

Necessary Bookkeeping provides internal financial management support and bookkeeping services. This includes:

Recording and maintaining financial transactions.
Generating internal financial reports (e.g., profit & loss, balance sheets, cash flow).
Budgeting and forecasting support.
Payroll and expense management.
VAT and tax record maintenance (without advisory services).

We do not provide:

External financial reporting for third parties (e.g., banks, investors, HMRC).
Tax planning, tax advisory, or filing tax returns.
Compliance-related filings or regulatory submissions.
Audit or assurance services.

3. Client Responsibilities

Clients engaging with Necessary Bookkeeping must:

Provide complete and accurate financial information.
Use financial reports for internal purposes only.
Seek professional accountants for tax, audit, and compliance services.
Adhere to UK financial regulations.

4. Fees and Payment

Fees for services will be agreed upon in writing before engagement.
Payments are due within [7] days of the invoice date.
Late payments may incur interest at a rate of [X]% per month.

5. Confidentiality

Necessary Bookkeeping will maintain strict confidentiality over client data. However, we may disclose information:

If required by law or regulatory bodies.
If reporting suspicious financial activity under UK AML laws.

6. Limitation of Liability

Necessary Bookkeeping is not responsible for any decisions made based on internal financial reports.
We do not accept liability for tax or financial penalties resulting from incomplete or incorrect client records.

Privacy Policy – Necessary Bookkeeping

1. Introduction

Necessary Bookkeeping is committed to protecting your personal and financial data. This Privacy Policy explains how we collect, store, and process information in compliance with the UK GDPR and Data Protection Act 2018.

2. Information We Collect

We may collect the following information:

Personal details (e.g., name, contact information).
Financial data (e.g., transaction records, payroll details).
Business information (e.g., invoices, purchase records).

3. How We Use Your Data

Your data is used for:

Providing bookkeeping and financial management services.
Maintaining financial records and preparing internal reports.
Meeting legal and regulatory compliance requirements.

4. Data Protection & Security

We take appropriate security measures to:

Protect against unauthorized access, modification, or disclosure.
Secure client data stored on QuickBooks and cloud accounting platforms.
Regularly update our cybersecurity protocols.

5. Sharing of Data

We do not sell or share client data. However, we may disclose data:

If legally required (e.g., to HMRC, law enforcement).
If reporting suspicious financial activity under the Proceeds of Crime Act 2002.

6. Your Rights

Under UK GDPR, you have the right to:

Access and request a copy of your data.
Request corrections to inaccurate data.
Request data deletion, where applicable.
Object to data processing under specific circumstances.

7. Retention of Data

Financial records will be retained for at least 5 years as required by law.

*Necessary Bookkeeping provides bookkeeping and internal financial support services in compliance with ACCA guidelines. We do not offer tax, compliance, or public accountancy services. Please consult a licensed accountant for tax or financial advisory needs

8. Contact Us

For any privacy-related inquiries, contact:
Email: contact@necessarybookkeeping.com
Phone: 0